cig_logo.png

Logistics

Transportation

The greater Los Angeles region is served by multiple airports including:

  • Ontario International (ONT)
  • Hollywood Burbank (BUR)
  • Los Angeles International (LAX)

All participants should plan on flying roundtrip to Ontario International Airport (ONT is located in Ontario, California) arriving Tuesday, June 19 and departing either Monday, June 25 (PyLith) Saturday, June 30 (ASPECT). Group transportation to Big Bear Lake, CA will be provided. Please avoid very late arriving or very early departing flights.

All participants are expected to stay the duration of the event.

ONT is the preferred airport with direct connections from most airports in the west as well as and including Chicago, Denver, Seattle, San Francisco, and Washington-Dulles.  Carriers include Southwest, American, Frontier, United, and Alaska Airlines. Flight selection is limited.

Burbank airport will typically have a better flight selection but is further.  We do not recommend LAX as traffic across the regions is wildly unpredictable (mostly bad).  Please check with us before booking these airports so we can plan transportation.  

If you are traveling from within California, please consider carpooling.

Please indicate on the registration form if you need mobility assistance due to a disability during your stay at Big Bear.

Travel support is available to cover most of transportation costs. Please apply when registering.

Travel Reimbursements

Participants will be reimbursed up to their offer amount for transportation expenses only. Transportation upon arrival will be covered as a group expense.  

Please see Reimbursement for complete instructions and forms for domestic and Foreign Travelers.

Lodging

All rooms are shared (2-6 persons) with own or shared bathrooms.  Bed types include bunkbeds. Rooming arrangements are preassigned. Mutual roommate requests are accepted.

Please remember to bring your own toiletries - soap, shampoo, etc. and TOWEL.

Big Bear Lake is at an elevation of 6752' so please remember to stay hydrated. A flashlight, water bottle, and your reusable CIG cup is recommended. 

Everyone is expected to:

  • read and follow all hostel instructions upon arrival
  • help with final cleaning as specified

Laundry is available on site. 

Check in time is 4pm.  

Check out time is 10am

Food

This is a group event. Participants are expected to share in general upkeep of the premises. This includes two days of mandatory kitchen duty. KP (kitchen patrol) begins with dinner and ends with lunch. Teams are expected to have the kitchen ready for the next meal.  Everyone is expected to clean-up after themselves.

Evening meals are catered except for two free evenings. Breakfast and lunch provisions will be available with limited food preparation service (DIY). Baking is highly encouraged!

Volunteers are needed for pre-trip grocery shopping.  

Please see your acceptance email for sign ups and grocery list.

Clothing

Big Bear Lake, California lies in the  San Bernardino Mountains at an elevation of 6752' up a windy sometimes narrow mountain road. Average temperatures in June is 42/76F min/max but can be highly variable.  [visitor info]

The region has a range of recreational activities easily accessible from the hostel. We recommend bringing a pair of hiking shoes, swimsuit and towel, rain jacket (wishful thinking), bug repellent, and whatever else you need to enjoy the great outdoors. Please check with us before bringing bulky items.

Code of Conduct

CIG supports a variety of activities, online and in person, to foster best practices in scientific software development and promote learning, networking, and collaboration. We value the participation of every member of the community and want all participants to have an enjoyable and fulfilling experience in their interactions with the CIG community.  Accordingly, all who participate in CIG activities are expected to show respect and courtesy to others, whether interacting in person or online.   CIG’s project leaders, meeting organizers, and committee and working group members are expected to act as representatives of CIG in carrying out their responsibilities.

CIG is dedicated to providing a harassment-free environment, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, race, ethnicity, national origin, age, religion (or lack thereof), technology choices and experience level, or other group status.

Full Code of Conduct

 

Sign In