2018 ASPECT Hackathon

Transportation

All participants should plan on flying roundtrip to San Francisco (SFO) or Sacramento International Airport (SMF) arriving Monday, June 18 and departing either Sunday, June 24 (PyLith) or Thursday, June 28 (ASPECT).

Group transportation to and from Walker Creek will be provided from SFO and SMF. Please arrive by early afternoon and avoid very early departures.  Without traffic, driving time is approximately 1 1/2 hrs.  If you are in the last carpool, please expect to get dinner prior to arrival at Walker Creek.

If you arrive very late or depart very early, transportation to and from the Petaluma Fairgrounds can be arranged through Airport Express.  Please see their website for departure times from SFO and OAK. Walker Creek is a 30 min drive from the fairgrounds. You MUST make prior arrangements for pick-up.  Walker Creek does NOT have cell service but does have internet access.

All participants are expected to stay the duration of the event.

If you are traveling from within California, please consider carpooling.

Please indicate on the registration form if you need special assistance due to a disability during your stay.

Travel Reimbursements

Participants will be reimbursed up to their offer amount for transportation expenses only. Transportation upon arrival will be covered as a group expense.  

Please see Reimbursement for complete instructions and forms for domestic and Foreign Travelers.

Lodging

All rooms are shared (2-7 persons) with shared bathrooms.  Bed types include bunkbeds. Rooming arrangements are preassigned. Mutual roommate requests are accepted.

Please remember to bring your own toiletries - soap, shampoo, etc. and swim towel.

A flashlight, water bottle, and your reusable CIG cup is recommended. 

Leave your valuables at home. Doors do not have locks.

Laundry is not available on site. The nearest laundry facility is in Petaluma (~14 miles).

High speed internet and a pay phone is available. Cell service is not (except for a 20 minute hike up the ridge).

Check in time is 4pm.  

Check out time is 10am.

Food

All meals are provided by the professional food service staff at Walker Creek.  No peanut or tree nut products will be served by their kitchen.  Please do not bring nut products.

The ASPECT group will have 2 dinners on your own.

The main meeting building has a modest kitchen. Everyone is expected to clean-up after themselves.

This is a group event. Participants are expected to share in general upkeep of the premises.

Clothing

Walker Creek Ranch is nestled in the temperate coastal mountains of Marin County.  Evenings can be cool. Days warm.  The facility does not have air conditioning relying on the coastal fog to bring in chilly morning air.

The 1700 acre site has 20 miles of hiking trails, a four acre pond, and its own PBO site. We recommend bringing a pair of hiking shoes, hat, swimsuit and towel, sunscreen, bug repellent, and whatever else you need to enjoy the great outdoors. Please check with us before bringing bulky items.

Code of Conduct

CIG supports a variety of activities, online and in person, to foster best practices in scientific software development and promote learning, networking, and collaboration. We value the participation of every member of the community and want all participants to have an enjoyable and fulfilling experience in their interactions with the CIG community.  Accordingly, all who participate in CIG activities are expected to show respect and courtesy to others, whether interacting in person or online.   CIG’s project leaders, meeting organizers, and committee and working group members are expected to act as representatives of CIG in carrying out their responsibilities.

CIG is dedicated to providing a harassment-free environment, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, race, ethnicity, national origin, age, religion (or lack thereof), technology choices and experience level, or other group status.

Full Code of Conduct